Call for paper

  • The deadline of abstract submission is
    Aug. 22, 2018
    Sep.14, 2018.

  • The default presentation type will be posters. The Organizing Committee will select some abstracts as oral presentation.
  • Abstract Submission. here


Abstract Submission Guidelines

You can access your abstract in by logging in here:

The scientific programme will consist of invited oral, contributed oral, and poster presentations. All contributed papers are to be submitted presuming poster presentation. From these Organizing Committee will decide, on the basis of the abstracts, which papers are suitable for oral presentation.

Abstracts submitted ***before***

JULY 31, 2018
  Aug.22, 2018 will be considered as candidates for contributed oral presentation. Contributions not selected, together with submissions from Aug. 01, 2018 to Aug. 22, 2018, will be scheduled as poster presentations. The submitting authors of contributions selected for oral presentation will be notified by the end of July.  

All primary authors of a poster will be informed when paper codes and paper upload areavailable. This is preliminarily scheduled for 10 Sept. 2018.


All contributions to HIAT2018 can be managed using the JACoW Scientific Program Management System (SPMS). All primaryauthors must own a profile and associated account within the JACoW Repository, prior to submitting an abstract. If you are unsure whether you already have a JACOW profile, use this link: 

and follow the instructions to check whether you already own a JACoW profile and associated account. Create them if necessary.

Once logged into the HIAT’18 SPMS.

please check to confirm that the data in your JACoW profile is up to date, especially your e-mail address and affiliation. Do this by clicking on the "Modify Your Profile" link. Submit your abstract(s) by clicking on the "Submit A New Abstract" link and following the instructions below. To submit an abstract afterwards, you will have to link in to a separate link, namely: 

Remember in particular that if your work is accepted for presentation, the title, the authors, and the abstract, as you enter them, will be used in the programme booklet, and later in the table of contents and author index of the proceedings to be published on JACoW. Please ensure that this data is correct at all stages.

Abstract Title

Enter the title of the abstract usinginitial capital letters. For example: “This is a Paper Title in Initial Capital Letters”.

Presentation Type

Select the appropriate presentation type for your submission, default is poster.

Classification of Abstracts

All contributions are grouped by 8 kinds of Classification. Authors are reminded that it is their responsibility to properly classify their abstracts to ensure that, if accepted for presentation, the paper is properly placed within the conference programme. A description of the scope of the classifications is provided to help authors with this task: 


  • Applications 
  • Electrostatic Accelerators 
  • Radioactive Ion Beam Facilities
  • Room Temperature and Superconducting Cyclotrons 
  • Room Temperature and Superconducting Linacs 
  • Accelerator System and Components 
  • Ion Sources, Traps and Charge Breeding
  • Synchrotrons and Storage Rings 



Abstract Text

Text should not exceed 1200 characters. Useone or more asterisks (*, **, etc.) to indicate footnotes to be entered in thefootnotes field (see below). Please note that manuscripts of contributions tothe proceedings (or enlargements of them) are not considered as posters, and will not be accepted.


Special Characters

Authors are requested to avoid using Greek symbols, superscripts or subscripts while submitting the abstract, since electronic submission over the web does not allow a simple, straight forward system to enter them.


Footnotes/Funding Agency

Footnotes may not exceed 200 characters, sobe judicious and concise in your use of references. Enter footnotes, orpublications referenced by the asterisks in the Abstract Text field with acarriage return after each. Enter funding agency information in thisfield. This field should not be used to request sponsorship at the conference. Once the abstract submission is complete, hit "Submit".


Abstract Editing/Entry of Co-authors

Once the abstract is submitted, a newwindow allows authors to print, edit, or withdraw the abstract, and also toenter co-authors and designate their roles: primary/submitting authors (the persons normally contacted on matters concerning the programme and the workshop organisation), presenter/speaker (the person who would present the invited oral/contributed oral/poster), co-author. Note that when you enter co-authors,this information also goes into the SPMS, which will search to see whether aprofile/account already exists for the co-author. After the abstract issubmitted, primary/submitting authors may log on to their accounts at any timeand edit their abstracts/co-author data, etc.

It is assumed that the submitting authorwould present a paper for oral presentation if selected. The names of submitting authors/persons who will make oral presentations will appear first in the listof co-authors in the workshop programme and author index of the proceedings. If a person other than the submitting author would present the paper, this shouldbe indicated on this page.

Should a paper be selected for oralpresentation, the role Presenter automatically becomes Speaker. The roles thus assigned are used to generate the sort order for co-authors in the table of contents. The names of primary/submitting authors appear first in the list ofco-authors, followed in alphabetical order by co-authors with the same affiliation. Co-authors from other affiliations are grouped by affiliation, inalphabetical order.

It is important to remember to enter allco-authors. Failure to do so means they will be excluded from the author indexin the conference programme booklet and in the proceedings.

Always click on "Update" to save changes.


Making Changes to Your Abstract

Once the author information is complete, clicking "Return to Abstract List," will allow you to print, edit, or withdraw the abstract. You can log in to SPMS and make changes to your abstractand author information at any time, except for a two week period following thedeadline, during which time the working group conveners will be reviewingabstracts for acceptance and selection for oral presentations.


Notification of Acceptance

Notification of the acceptance of contributions for presentation at the Conference will be made to all primary/submitting authors in 10 Aug. 2018.

Authors are encouraged to contact Lu Li ( if they have particular questions regarding 

the HIAT2018 Publication policy and procedures.