Greetings from HIAT2018
Please note the following updates:
Receipt of registration fee/ Attendance Certification will be given during the conference. Our registration manager Dr. Teng TAN will assist you the relevant issues, please alert Dr. Teng TAN (firstname.lastname@example.org) if any question about or update is necessary.
Note＊: Those who have not registered and paid, please do so on or before Monday, Oct. 17th, 2018 at
Or from Oct. 21st – 23rd on-site for the LOC’s on-time preparation.
Please see the DRAFT of our full schedule at attached “DRAFT_schedule_HIAT2018” but it may be subject to minor amendments.
Updated version will be publicized on conference website soon.
Please notify the undersigned in case of any necessary changes/ error.
Conference Venue and Access
Lecture Hall, 3/F, Building No. 6, IMPCAS Campus
（Other useful information about IMPCAS campus can be found in http://english.imp.cas.cn
and map http://english.imp.cas.cn/Contact2017/ ）
[Details see attached “between LZIntAirport_IMPCAS”]
Please always wear your conference badge during the conference so as to get access to IMP and the Lecture Hall.
Notes for speakers/chairs
 Please bring along your file (computers used for displaying presentations will only be laptop PCs with Windows 7. There will be no provision for authors to use their own computers.)
 Presentations must be uploaded at least half a day before their scheduled time in order to allow verification and upload to the laptop computer of conference. Our presentation manager Dr. Yao YANG near the stage will help speakers with their presentations. If you are selected as speaker at the Monday morning session, please upload your presentation not later than 8:30 on Oct. 22nd.
 Our presentation manager will save speakers’ files on the presentation day and upload them to the SPMS system for inclusion in the conference proceedings. Speakers who do not wish to publicize their file(s) may notify the assistants.
 Please keep your session(s) on schedule to facilitate smooth operation of the conference, esp. most talks will only last around 25 mins.
 16:9 is recommended for the slides preparation. As other dimensions may be not fit the screen of Lecture Hall.
[See details on attached “oral presentations”]
Note for Poster
 Each poster will be presented on a single board, whose dimensions are 100 cm (39.4 inches) wide x 240 cm (94.5 inches) high. The suggested usage is the display of an A0 page (84.1 cm x 118.9 cm) or US Arch E page (36 in x 48 in) in PORTRAIT orientation on the board.
 Please avoid landscape orientation for the A0/Arch E formats, as it will be too wide to fit the poster boards.
 The Conference Organisers will provide supplies necessary (tape, etc) for mounting the posters.
[see details on attached “poster preparation”]
Your Submission of Paper via JACoW
Please check attached “Paper Preparation Guideline” and “Paper Upload Guideline”
Please do submission at http://spms.kek.jp/pls/hiat2018/profile.html
from 10th - 21st , Oct., 2018, to facilitate editors’ work.
Accommodation [For those whose requests have been confirmed by email Mrs. Yulu Huang (email@example.com)
 Name of conference hotel accommodation: Ningwozhuang Hotel http://hiat2018.csp.escience.cn/secondarypage/Accommodation.html
(walking to the conference Venue within 10 mins). Telephone no. of 24-hour-manned front desk: 86-0931-8265888/86-0931-8271888.
 Guests may just check-in at Building No. 2 of Ningwozhuang Hotel front desk by presenting their own ID. All bills are to be settled by occupants. [The room fee includ the breakfast in Ningwozhuang Hotel]
 Cut-short and/or cancellation and/or no show
Please email to Qingwen Chen (firstname.lastname@example.org) about your schedule’s changing for the Hotel’s on-time preparation. Requests received on or before 17th, Oct., 2018 are being handled and will be confirmed later.
Public Transport from Zhongchuan Airport to IMPCAS
 By Shuttle: Single journal takes ~50 mins not including queueing and walking time and costs ~RMB 30 [see details attached “between LZIntAirport_IMPCAS”]
 By Taxi: Single journey takes around 50 mins and around RMB 260 to 300. [see details attached “between LZIntAirport_IMPCAS”]
 Apart from Venue map, non-Putonghua speaking participants may consider showing a Chinese notice [see details attached “between LZIntAirport_IMPCAS – Survival Chinese”] to taxi driver/tickets server if they take a taxi/shuttle from Zhongchuan Airport to Conference Hotel/IMPCAS.
Note*: A single journey by taking taxi costs around RMB 260 to 300, including additional charge for luggage etc. You may inquire a receipt from the taxi driver if necessary for record.
Place of Registration Desk
Oct. 21st 16:00 – 18:00 No. 2 building, Ningwozhuang Hotel
Oct. 22nd – 23rd 8:30 – 9:00 Conference Venue at IMP
Location of Poster/ Exhibition Booth/Coffee break
Location of Poster/Exhibition Booth/Coffee break has been arranged at 4th Floor, exactly in the same building with conference Lecture Hall.
Proceeding/ speaker presentation office
Located at room 315, 3/F, nearby the Lecture Hall.
Wifi in Lecture Hall
wi-fi service is provided at the conference hall (log-in information available upon arrival).
No printing station or service during this conference.
Meals during the conference (Oct. 22 – 26, 2018) for ALL registered participants
 Buffet Lunch (daily) at 2/F of the Building No. 8, Ningwozhuang Hotel
 Sunday, 21st Oct., Welcome Reception, Buffet at 2/F of the Building No. 2, Ningwozhuang Hotel
 Thursday, 25th Oct., Conference Dinner (Yellow River Garden)
Note*: Participants who has a special diet request(vegetarian diet, etc.) may send email to Dr. Teng TAN(email@example.com) for the LOC’s on-time preparation.
Recommended spots include:
Option 1: Gansu Provincial Museum – to see the famous “Galloping Horse Treading on a Flying Swallow”
Option 2: Hiking – to the top of Gaolan Mounting and enjoy nice bird’s -eye view of the entire downtown city.
Note*: The altitude of Gaolan Mounting is over 2000 meters above sea level, you may consider your health conditions before making decision.
Travel information can be found at information desk, located at 4/F, besides Exhibition Booth.
Note*: Please pay much attention on your travel safety. Attendees are responsible for their own travel itinerary.
Please refer to the National Meteorological Center of CMA’s website http://eng.nmc.cn for the most updated weather forecast.
Attendees have to take care of their health insurance. No responsibility can be taken by the organizers.
In case of emergency, please contact the conference LOC for help.
Dr. Teng TAN +86-15011487041
Dr. Liang LU +86-18509316239
We look forward to welcoming you at IMPCAS.
See you soon.